# Share a dashboard Dashboards help you communicate performance data clearly and keep teams aligned around key metrics. Sharing them allows stakeholders to stay informed, monitor progress, and make data-driven decisions without needing direct access to the underlying tools or data sources. ## Share a dashboard Databox provides several ways to share dashboards depending on how you want others to access the data. Follow these steps to open the sharing options. 1. Open the **Share** menu using one of the following options: - On the **Dashboards** page, hover over a dashboard, click the **three dots** (![ellipsis](/assets/ellipsis.14d1f073796737618cda317e9f526ea5d9aab1a0c66a7e5c5bcaa9c067c85fd0.419bb737.svg)), and select **Share**. - While viewing a dashboard, click **Share** (![share](/assets/share.38d2a87cf08fc390321c5bc1eb461507a47868c4a17335bb03641c57beee0db4.419bb737.svg)) in the top toolbar. - In the **Designer**, click the **three dots** (![ellipsis](/assets/ellipsis.14d1f073796737618cda317e9f526ea5d9aab1a0c66a7e5c5bcaa9c067c85fd0.419bb737.svg)) in the top toolbar and select **Copy URL**. 2. Select one of the available sharing tabs: - **User Access** - **Shareable Link** - **Send Snapshot** - **Embed** - **Stream to TV** ### Manage dashboard user access You can control who in your account can access a dashboard by configuring its permissions. In the **Share** menu, select the **User Access** tab. 1. Click **Change permissions**. 2. Choose who can access the dashboard: - **All users** — **the dashboard is visible to everyone in your account.** - **Selected users** — only the users you choose can view the dashboard. - **Only you (private)** — the dashboard is visible only to you. 3. If you select **Selected users**, search for and select the users who should have access. 4. Click **Save**. Permissions determine who can access the dashboard, while each user's [account role](/add-a-user) determines whether they can edit or only view it. ### Share a dashboard with a link Shareable links allow you to provide access to a dashboard using a URL. You can copy an internal link for users who already have access, or generate a public link that can be viewed outside your account. In the **Share** menu, select the **Shareable Link** tab. #### Copy an internal link Use an internal link to share the dashboard with users who already have permission to view it. 1. Click **Copy internal link**. 2. Send the link to users in your account. Note: If a user does not have permission to view the dashboard, they will not be able to access it using the internal link. Click **Change permissions** to update access settings. #### Enable a public link Public links allow people outside your account to view the dashboard. 1. Turn on **Enable Public link**. 2. Click **Copy** to copy the generated URL. 3. Share the link with anyone you want to give access to the dashboard. #### Configure public link settings (optional) You can apply additional restrictions to control how external viewers access the dashboard. - **Protect with password** — Require viewers to enter a password before accessing the dashboard. - **Limit to IP addresses** — Allow access only from specific IP addresses. Wildcards (`*`) are supported per octet, so `193.42.*.*` allows any address in that range. A fully open pattern such as `*.*.*.*` is rejected. - **Restrict ability to view additional date ranges for external viewers** — Prevent external viewers from changing any date ranges. - **Restrict ability to view additional filters for external viewers** — Prevent external viewers from modifying dashboard filters. Anyone with the public link can view the dashboard unless restrictions such as password protection or IP limits are enabled. If you need to revoke access, click **Regenerate URL** to invalidate the existing link and generate a new one. ### Send a dashboard snapshot You can send a dashboard as a snapshot by email or Slack. Snapshots capture the current state of the dashboard and send it as an image or PDF. 1. In the **Share** menu, select the **Send Snapshot** tab. 2. Choose where to send the snapshot: 1. Select **Send to Email** and enter the recipient email addresses. 2. Select **Send to Slack** and choose the Slack channel(s). 3. Select the **File format** (**JPG** or **PDF**). 4. Choose the **Date range**: 1. **As set on dashboard(s)** to use the current date range. 2. Select a specific date range (for example, **Last Month**). 5. Click **Send now**. You can also customize how the snapshot is delivered: - **Include background images in exported document to preserve dashboard styling.** - **Include Shareable link** so recipients can open the dashboard directly. - **Custom subject and description to add a message to the email.** ### Embed a dashboard Embedding allows you to display a live dashboard on a website, intranet, or client portal. The embedded dashboard updates automatically as your data changes and remains interactive, allowing viewers to change the date range or interact with visualizations depending on the embed configuration. In the **Share** menu, select the **Embed** tab. 1. Choose the **Size** option: - **Responsive to automatically adjust to the container size.** - **Fixed** to use a static size. 2. Click **Copy code** to copy the HTML embed code. 3. Paste the code into the HTML of your website or application where you want the dashboard to appear. ### Stream a dashboard to a TV Streaming allows you to display a dashboard on a Smart TV or large screen for continuous visibility in offices, meeting rooms, or shared workspaces. In the **Share** menu, select the **Stream to TV** tab. 1. On your Smart TV or display device, open a browser and go to **tv.databox.com**. 2. Enter the code shown on the TV screen in the **Code** field. 3. Click **Stream to TV**. The dashboard will begin displaying on the connected screen. Yes. Turn off **Enable Public link** in the **Shareable Link** tab to immediately disable access. You can also click **Regenerate URL** to create a new link and invalidate the previously shared one. No. Passing parameters through the embed URL is not supported. Embedded dashboards always load using the configuration defined in the original dashboard and the available viewer controls. Filters, date ranges, and other settings cannot be modified through URL parameters. Permissions control access for users inside your account. Public links and embedded dashboards can still be viewed externally if they are enabled. If your TV no longer receives browser updates, you can connect an **external streaming device** that runs a modern browser. Devices such as **Google TV devices, Amazon Fire TV, or similar streaming hardware** allow you to open dashboards using an updated browser, independent of the TV's built-in software. Databox does not officially recommend specific TV models. In general, **newer TVs with browsers that receive regular updates** work best. TVs running **Android TV with Chrome-based browsers** often provide a reliable experience. Newer Samsung and LG TVs with updated native browsers can also work well. The most important factor is ensuring that the browser used on the TV continues to receive updates. This issue is often caused by outdated browsers on Smart TVs. You may see errors, a blank screen, or only some dashboard blocks appearing. First, check which browser is being used on the TV: - If you are using **Chrome**, make sure it is updated to the latest version. - If you are using the **TV's native browser**, update the TV's software and try again. If the problem continues after updating, try opening the dashboard using **Chrome or another modern browser** if your TV supports it. Databox switches to **portrait mode** only when both of the following conditions are met: - The **screen width is at least 1050 pixels** - The **width-to-height ratio is less than 2:3** These requirements help ensure the dashboard remains readable and prevent portrait layouts from appearing on small screens. For example: - **1080 × 1920 → portrait mode is used** - **1080 × 1600** → portrait mode is not used (ratio too wide) - **800 × 1024** → portrait mode is not used (screen width too small) Dashboard blocks always fit within a **16:9 layout in landscape** or **9:16 layout in portrait view** to avoid stretching. Ask Genie Get instant answers or help with your data using the in-app AI assistant. Talk to an expert For customers: Get help with your setup, strategy, or making the most of Databox. Book a demo New to Databox? See how it works and get guidance on getting started. Send an email Reach out to support for help with your account, data, or technical issues.