Guide: Using Asana with Databox

HOW TO

How to connect Asana to Databox

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How to connect Asana to Databox

To connect an Asana Account in Databox, go to Data Sources > + New connection. Type Asana in the search bar and click on the green Connect button. 

This will open the  Authorization window, which is where you will be prompted to enter your Asana login credentials and authorize the Databox app. 

How much historical data is synced when you first connect Asana to Databox?

When you connect a new Asana Data Source in Databox, 10,000 tasks are initially synced. 

Certain Metrics may have more or less historical data available. For more information about the amount of historical data available for a specific Metric, please contact our Support Team at [email protected]

Pro Tip: Once your Asana Data Source is connected and actively syncing data, we store the data that's collected in our own database. This allows us to accumulate more data over time as more data syncs are made so that you can report on more historical Asana data in your Databox reports. Learn more here

What time zone does Asana data sync in? 

Asana data is synced in UTC. 

What are the API rate limits for Free and Premium Asana Accounts?

Different API rate limits are applied to Free and Premium Asana Accounts. Free Accounts have an API rate limit of 150 API calls per minute. Premium Asana Accounts have an API rate limit fo 1,500 API calls per minute. 

How to access pre-built Asana Templates

1
 Navigate to the Databoards > Template Library  
2
 In the Data Source drop-down list, select Asana
3
 To view a preview of the Template populated with dummy data, click Preview
4
 To pull the Template into your Account and re-populate it with your own Asana data, click Use Template
5
 Select the appropriate Asana Data Source from the drop-down list to complete the process. The Databoard will be re-populated with data from the selected Asana Account and can be found on the  Databoards page
Pro Tip: Once the Databoard is available on the Databoards page, it is completely disconnected from the public Template. Therefore, you can further customize this Databoard to meet your specific needs using the Designer.

Popular Asana Templates

Asana (Company overview) Asana (Project overview)

This dashboard helps you stay on top of your team’s performance by providing increased visibility of the work completed overtime.
This Template provide visibility into your team’s performance on key tasks within projects. In turn, this can help improve your team’s productivity and transparency.

How to build a Databoard using Asana data

1
 Navigate to  Databoards > + New Databoard > Start Blank
2
 Click on the Datablock Library icon on the lefthand side of the Designer
3
 Select the appropriate Asana Account from the Data Source drop-down list in the Datablock Library
4
 View the list of pre-built Asana Datablocks in the Datablock Library. Drag and drop your selected Datablock onto your Databoard    
5

 If a pre-built Datablock isn't available for your use case, click on the  Visualization Types icon under the Datablock Library icon

6
 View the list of Visualizations available in Databox. Drag and drop your selected Visualization onto your Databoard
7
 Click on the Datablock on the Databoard to open the corresponding Datablock Settings on the righthand side of the Designer
8
 Select the appropriate Asana Data Source and Metric in the righthand Datablock Settings. This will update the Datablock and it will populate the Datablock with the corresponding data
 
9
 Complete steps 4-8 until your Databoard is complete

Popular Asana Metrics

Tasks Created (Assigned) Tasks Overdue by Project Tasks w/o Due Date (in Projects)




Tasks Completed by Project Tasks Completed (In Projects) Tasks Completed by Assignee

View a full list of Asana Metrics available in Databox here.

Additional Information

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Metric Considerations

  • All "Tasks Completed" Metrics : If tasks are opened and closed multiple times in your Account, the "Tasks Completed" value in Asana may be lower than the "Tasks Completed" value in Databox. If you open and close a given task multiple times in the same day, it would not influence the "Tasks Completed" count.
  • "Contact Conversation Rate by Source:" Comparison data is only available for the "Previous Period." "Same Period Last Year" comparisons are not supported for this Metric.
  • Tasks Created (Assigned): If tasks are created and not assigned in the same day, the "Tasks Created (Assigned)" value would not be increased in Databox. This is because "Tasks Created" data is synced with Databox based on the Create Date. 

Integration Considerations

  • All Metrics that contain "(Project)" and "(Assigned)": "Project" and "Assigned" Metrics are limited to a maximum of 500 Projects/ Assigned Tasks. If there are 501 Projects in your Account, the 501st will not be recognized by Databox. 

    For all other Metrics, a maximum of 10,000 results are synced with Databox. 
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