Archive or delete a slide presentation

Learn how to archive slide presentations as PDFs for easy future reference or delete outdated versions to maintain an organized workspace.

Availability

Users, Editors and Admins

All accounts

Feature exclusive to select subscription plans

Databox provides a convenient feature for managing your presentations by allowing you to archive them as PDF files or delete them when they are no longer needed. Archiving is particularly useful for preserving important information and insights in a universally accessible format, ensuring they are easy to reference and share without cluttering your active workspace.

Meanwhile, the deletion option helps you keep your workspace organized by removing outdated presentations that no longer need to be stored. Together, these features offer flexibility in maintaining a clean, efficient workspace tailored to your current needs.

Archive a slide presentation

To archive a PDF version of your slide presentation in Databox, follow these steps:

Navigate to the Reports page and locate the presentation.
Use one of the following methods:
1. Hover over the presentation, click Edit, and click PDF in the top right corner.
2. Or, click Share, select Download PDF, and then click Create PDF.

To access archived presentations, navigate to Reports > Archive, where PDFs are available for download for up to 6 months.

Delete a slide presentation

To delete a presentation in Databox, follow these steps:

Navigate to the Reports page and locate the presentation.
Use one of the following methods:
- Hover over the presentation, click Edit, then click ... More > Delete in the top right corner.
- Or, click More and select Delete in the dropdown menu.

To delete multiple presentations at once:

Go to the Reports page.
Check the box at the top left of each presentation you want to delete.
Click the dropdown menu next to the Favorite button in the top right, and select Delete.

Frequently asked questions

Can I recover a slide presentation after it has been deleted?

No. Once a presentation is deleted, it cannot be recovered. The deletion process is final, so please ensure that you no longer need the presentation before proceeding.